In typewriting work, errors and mistakes must be corrected. To produce accurate documents all errors must be neatly corrected. When errors are found in a typed work, the following materials can be used to erase the error:
- Typing eraser
- Correction fluid
- Correction paper
If the typewriter eraser is being used, first move the carriage so that the mistake is outside the type basket. Then turn up the paper so that the error, or mistake rests on the erasing table of the carriage. Erase gently to avoid making a hole in the paper. Return the paper to the typing line and type the correct letter(s) or word(s) .
If the rubber eraser is being used, lightly rub the mistake up and down until the mistake is cleared. Return the paper to the typing line and type the correct letter(s) or word(s).
Where the correcting fluid is being used, rub the tin liquid across the mistake, and allow to dry. After making the correction, return the roller to the line of typing and type in the correction. Tip-Ex is an example of correction liquid.
This is mechanical paper treated with fluid and powder. To use it, place the coated part of the paper on the affected characters. Then type correction on the correction paper and remove the paper from the machine.
MATERIALS FOR ERASING INCLUDE:
1 Tipp-ex/ correcting fluid
2 Typing eraser
3 Automatic typing eraser
4 Red liquid fluid.
CORRECTION OF ERRORS ON THE COMPUTER
When an error is done on computer, making correction of such error is easy on the computer. The computer makes it easy to make correction to typed written work without interfering with the text or erasing the text. To add delete or add a letter or words(s), you move the cursor to certain points in a document without erasing the text it passes through.
In Microsoft Word, there are three methods through which corrections can be made:
- By using the backspace key: This deletes the wrong letter or word(s) and the correct letter/word is then typed.
- By using the insert key. Bring the cursor to the first letter of the wrong word, then press the insert key and type the correct word. The insert key is a toggle key; that is , when the key is pressed, it starts the action it is expected to do until it is pressed again to stop the action.
- By moving the cursor to the position the omitted letter or word should occupy and simply type in the letter or word.
STANDARD PAPER SIZES AND THEIR USES
In the office, various sizes and kinds of typing papers are in use. The most widely used is the A
series. The basic sizes, A0, is approximately one square metre (84-1189mm). A1 is exactly half
of A0. A2 is half of A1. A3 is half of A2. A4 is half of A3 while A5 is half half of A4. Paper can either be placed in a portrait position or in a landscape position or in a landscape position. When the shorter side of the paper is at the top, it is the portrait position. When the longer side of the paper is a t the top, It is the landscape position.
The standard paper sizes and their uses are shown in the diagram below.
|KINDS OF PAPER||SIZE
(In millimeters approx) No of Spaces USES
|Foolscap||330||203||78||80||96||Table, reports, minutes and letters|
|A4 landscape||297||210||50||117||141||As above|
|A4 portrait||210||297||70||82||100||As above|
|A5 landscape||148||210||35||82||100||As above|
|A5 portrait||210||148||50||59||70||Programmes & invitations|
|A6||148||105||25||59||70||Post cards index cards, advertisement and envelopes|